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Crystal Ballroom Charlotte

Tips for Planning the Wedding Reception

Wedding Reception

Avoid all the biggest wedding planning mistakes with just a few tips from the wedding professionals. The wedding reception can be one of the most expensive parts of the wedding day. You will probably require furnishings, décor, catering, entertainment and many other important elements to pull off the event you imagine. Never allow expensive rentals to eat the budget away and create sacrifice for your wedding day. Keep reading to discover how to create the wedding reception you want without the expensive mistakes.

Reception Venue and Location

Planning your wedding day begins with the perfect location and venue. This isn’t just a space in a beautiful location. This will be the canvas for the wedding reception you have always dreamed about with your colors, flowers, theme and designs. Creating the experience from your dreams will only be possible when you find the wedding venue that can create it.

The wedding venue requires thought. You should consider the distance between the ceremony venue and the wedding reception venue. The best way to simplify this detail is to host both events at an all-inclusive wedding venue. Holding your ceremony and wedding reception at one venue avoids travel, keeps it organized and flows smoothly. Keep your vision for your wedding day in mind as you search for the atmosphere, scenery and layout you want. The wedding venue must bring the dream to life on the day that matters most.

Wedding Reception

Things to Consider About the Wedding Venue

  • Distance between the ceremony and reception site

  • Indoors or Outdoors

  • Scenery and surrounding nature

  • Evening or Daylight

  • Interior lighting and fixtures

  • Furnishings

  • Décor

  • Flowers

  • Services

Wedding Reception Details

It all comes down to the details. Chinaware and linens are a significant part of the wedding reception designs. Charger plates, chinaware, linens, flowers and centerpieces compliment each other and create an impressive table. Table cards, place cards and menus are decorations with purpose. Even the paper details should be coordinated to match theme and color palette. What might seem like the small things are really big details. Your wedding venue should include all of the furnishings, chinaware, décor, floral arrangements and centerpieces.

From Ceremony to Wedding Reception

There are a few things your venue should have beyond the wedding reception. Hosting the ceremony and wedding reception at one venue saves money and time. This saves more in the budget for a more extravagant event. An onsite bridal and groom's suite are almost essential. You will require a space to prepare before you walk down the aisle. The cocktail hour is part of almost every modern wedding, and requires an elegant space to create the experience. The main purpose is to entertain guests while the bride and groom escape for a toast and important wedding photography moments. Your wedding venue should have photography locations and vendor connections. Planning your catering, photography and other vendors through you venue can create more savings.

Wedding Reception

Setting the Wedding Reception Tables

Set your wedding reception tables with centerpieces. Think about the shape and size of your tables for a dramatic look that fits the space. A long table could be perfectly designed with linear centerpieces, such as rectangular baskets of wheat grass and gerbera daisies. Round wedding reception tables are best suited for clusters and a large centerpiece as a focal point. You might consider alternating the height of centerpieces on different tables to break up the space and add dimension to the room. If you dream of the rustic look, bring the outdoors in with garland runners and oversized floral arrangements. Oversized candelabras and lanterns design elegant spaces. Create a romantic vibe with vases filled with your favorite wedding flowers. Make sure the widest part of the arrangements are over the tallest person’s head or beneath the shortest person’s head.

Wedding Reception Essentials

  • Furnishings (tables and chairs)

  • Chinaware

  • Banquet staff

  • Linens and table décor

  • Flowers

  • Table numbers

  • Seating cards

  • Favors

  • Bar and bar service

  • Wedding designer

  • Day of wedding coordinator

Wedding Reception Timeline

Your wedding reception should follow a timeline of special moments. Once you seal the deal with a kiss, it will be time to slip away for a private toast and photoshoot. While you are taking a moment to celebrate privately, your guests will be indulging in drinks, appetizers and entertainment. Guests will be invited to the wedding reception space to witness the grand entrance, first dance and cake cutting ceremony. All the little details, including the bouquet toss and wedding photography moments will need a place on a thoughtfully planned timeline. Make sure you have a wedding coordinator to manage your timeline.

Wedding Reception

Crystal Ballroom Charlotte

Bring imagination to Crystal Ballroom Charlotte, and plan every detail of your perfect moments with the finest wedding designers and planners. All of the furnishings, décor and services are included in the fairy tale. We deliver luxury and excellence to your unforgettable event. Plan your wedding in a luxurious ballroom from fantasy, and make it all come true with Crystal Ballroom.



We invite you to discover the
Crystal Ballroom difference found in the unparalleled elegance and uniqueness written into the design of each of our venues. The themes are as limitless as your imagination.

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